Management System Policy

1. Purpose

The organization promotes production and service delivery policies that combine the needs of economic development and value creation, typical of its business activities, with the need to respect and safeguard the environment, social responsibility and the security of information and data. It is also committed to complying with current legislation, encouraging the spread of a culture of respect for legal principles.

2. Scope of application

This document defines the Quality and Environmental Policy of Greenplan Engineering Srl. It establishes the commitments and strategic guidelines of the organization in compliance with ISO 9001 and ISO 14001 standards, applying to all activities, processes and engineering and environmental consulting services provided.

3. Normative references

• ISO 9001
• ISO 14001
• D.Lgs. 152/2006
• D.Lgs. 81/2008

4. Terms and definitions

• Top Management — person or group of people who directs and controls an organization at the highest level.
• Continuous Improvement — recurring activity to enhance performance.
• Compliance Obligations — legal requirements that an organization has to meet and other requirements that an organization has to or chooses to meet.
• Interested Party — person or organization that can affect, be affected by, or perceive itself to be affected by a decision or activity.

5. Roles and responsibilities

• Top Management — defines strategic objectives, ensures business activities are aligned with this policy and with quality and environmental standards, and assumes ultimate responsibility for the effectiveness of the Integrated Management System.
• Integrated Management System Manager (RSGI) — coordinates the maintenance and improvement of the Integrated Management System, ensures the correct application of procedures, manages system documentation and promotes the dissemination of this policy within the organization.
• Waste Management Officer — supervises the correct management and handling of waste produced in the company, in compliance with internal procedures and current legislation.
• Energy Consumption Monitoring Officer — analyzes energy consumption data and supervises utility management in order to optimize their use.

6. Commitment and objectives of the Management System

The Top Management of Greenplan Engineering Srl establishes, implements and maintains this Quality and Environmental Policy as the framework for its Integrated Management System, in compliance with ISO 9001 and ISO 14001. This policy is appropriate to the purpose and context of the organization, supports its strategic direction and reflects the nature, size and impacts of its engineering and environmental consulting activities. Management is committed to pursuing excellence and sustainability, considering these values fundamental to business success and to the satisfaction of all interested parties. The analysis of the internal and external context, formalized in the “Context Analysis” document, forms the basis for defining and periodically reviewing this policy.

7. Quality and environmental commitments

Top Management assumes responsibility for leading the organization towards the following fundamental commitments:

• Customer Satisfaction and Compliance — ensuring that the design and consulting services provided fully meet contractual requirements and the expectations of public and private customers. The primary commitment is to provide high-quality, innovative engineering solutions compliant with current regulations.
• Respect for Compliance Obligations — ensuring full compliance with all laws, regulations and other applicable requirements on quality and the environment, with particular reference to Italian Legislative Decrees 152/2006 and 81/2008.
• Environmental Protection and Pollution Prevention — actively committing to environmental protection, promoting design solutions oriented towards sustainability, energy efficiency and landscape integration for customers, especially in the renewable energy sector. This commitment is also reflected in the responsible management of environmental impacts arising from office activities, as described in the “Initial Environmental Analysis”, focusing on:
  • The correct management of urban and special waste (toner and cartridges), coordinated by the Waste Management Officer and regulated by the “PRO Waste Management” procedure.
  • The monitoring and optimization of energy consumption (electricity and methane gas), under the supervision of the Energy Consumption Monitoring Officer.
  • The sustainable use of resources.
• Continuous Improvement — promoting the continuous improvement of the performance and effectiveness of the Integrated Management System. Top Management is committed to periodically evaluating performance through indicator analysis, internal audits and management review, as defined in the “PRO Measurement and Monitoring Procedure”, “PRO Internal Audit Management” and “PRO Management Review Management” procedures.

8. Framework for objectives

This policy constitutes the framework for defining and periodically reviewing measurable quality and environmental objectives. Top Management ensures that for each objective the necessary actions are planned, responsibilities defined and adequate resources allocated for their achievement, according to the methods described in the “PRO Objectives and Planning for Their Achievement” procedure.

9. Communication and dissemination of the Policy

Top Management ensures that the Management System Policy is:

• Maintained as documented information — the management and updating of this document are entrusted to the Integrated Management System Manager (RSGI), in accordance with the “PRO Documented Information Management Procedure”.
• Communicated, understood and applied — the RSGI is responsible for disseminating the policy to all personnel, ensuring that its principles are understood and applied at every level of the organization through training and awareness activities.
• Available to interested parties — the policy is made available to customers, suppliers, authorities and any other relevant interested party upon request, to ensure maximum transparency regarding the commitments undertaken by Greenplan Engineering Srl.

10. Archiving and updates

This document is managed in a controlled format and archived according to internal procedures. It is periodically reviewed, at least on the occasion of the Management Review, and updated by the Integrated Management System Manager, with the approval of Top Management, to ensure its continuing suitability and adequacy.